1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Superintendent

2. C-1 Minutes of student disciplinary hearings and regular meeting on March 20, 2008

Attachment: Mar2008.pdf
Attachment: Mar2008Disc.pdf (Confidential Item)

School Board Attorney

3. C-2 Settlement Agreement with Christopher Burton and Tiki Burton, individually and as parents and guardians of N'Colas Burton, a minor

Deputy Superintendent

4. C-3 Proposed Staff Allocation Changes - 2007-2008

Attachment: Allocation Changes Proposed for 2007-2008 - 04-17-08.pdf

5. C-4 Proposed Staff Allocation Changes -2008-2009

Attachment: Allocation Changes Proposed for 2008-2009 - 04-17-08.pdf

Human Resources

6. C-5 Memorandum of Understanding - CCDS/UNF 2008-2009

Attachment: Memo of Understanding CCDS UNF.pdf

7. C-7 Proclaim April 20-26, 2008, as Administrative Professionals Week, and April 23, 2008, as Administrative Professional Day in Clay County

8. C-8 Proclaim May 6, 2008, as National Teacher Day in Clay County

9. C-9 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 0408.pdf

10. C-10 Reappointments for the 2008-2009 School Year

Attachment: 2008-2009 Reappointment Agenda - Table of Contents.pdf
Attachment: 2008-2009 Reappointment Agenda - Section III - Support Personnel.pdf
Attachment: 2008-2009 Hold for Reappointment - Information Only.pdf
Attachment: 2008-2009 Instructional Job Assignments - Information Only.pdf
Attachment: 2008-2009 Reappointment Agenda - Section II-Administrataive, Managerial, Supervisory Personnel.pdf
Attachment: 2008-2009 Reappointment Agenda - Section I - Instructional Personnel.pdf

Instruction

11. C-11 Consultant Services for Food & Nutrition Services Staff Workshop

12. C-12 Co-Enrollee list for March 2008

Attachment: Co-Enrollee list for March 2008.pdf (Confidential Item)

13. C-13 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

14. C-14 Proclamation Endorsing National School Nurse Day, May 7, 2008

Attachment: proclamation - school nurse day.pdf

15. C-15 Contracts between the School Board of Clay County and School Psychologist Interns Lindsay Maiman and Natalie Makofka

Attachment: Intern Agreement Lindsay Maiman 08-09.pdf
Attachment: Intern Agreement Natalie Makofka 08-09.pdf

16. C-16 Extend Advertisement of Amendments to 2008-2009 Elementary & Secondary Code of Student Conduct

Attachment: Elementary Code redlined 2008-09.pdf
Attachment: Secondary Code redlined 2008-09.pdf
Attachment: Elementary Code final 2008-09.pdf
Attachment: Secondary Code final 2008-09.pdf

17. C-17 Student Travel

Attachment: BACKUP-APRIL, 2008.pdf

Business Affairs

18. C-18 Monthly Property Report - March, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-March, 08.pdf

19. C-19 Monthly Property Report - March, 2008 - AV Materials

Attachment: Audiovisual Report-March, 08.pdf

20. C-20 Monthly Property Report - March, 2008 - Software

Attachment: Software Report-March, 08.pdf

21. C-21 Monthly Property Report - March, 2008 - Vehicles

Attachment: Vehicles Report-March, 08.pdf

22. C-22 Deletions of Certain Items Report - April, 2008

Attachment: Monthly Deletion Report-April, 2008.pdf

23. C-23 Budget Amendments for the Month of March, 2008

Attachment: impact stmt_ March 2008.pdf
Attachment: General Fund Revenue.pdf
Attachment: General Fund Appropriations.pdf
Attachment: Debt Service Funds.pdf
Attachment: Capital Projects Funds.pdf
Attachment: Food Service.pdf
Attachment: Special Revenue - Other.pdf
Attachment: Internal Service.pdf

24. C-24 Auditor General's Report for the 2006-2007 Audit

Attachment: AUDIT 06-0720080408090208713.pdf

25. C-25 Warrants and Vouchers for MARCH, 2008

Attachment: WARRANTS AND VOUCHERS.xls

26. C-26 Monthly Financial Report for March, 2008

Attachment: MONTHLY FINANCIAL MAR, 2008.xls

27. C-27 Bid Renewals April 2008

28. C-28 Bids to Be Awarded April 2008

Support Services

29. C-29 Construction Contract Award for Re-Roofing Buildings 1 & 3 at Clay High School

Attachment: BidTab.CHS.Roof.Bldg.1 & 3.pdf

30. C-30 Construction Contract Award to Renovation Restrooms/Shower Rooms at Green Cove Springs Junior High School

Attachment: GCSJH.RR.Shower.Renovations.Bid Tab 001.pdf

31. C-31 Construction Contract Award for Fire Alarm Replacement at Lakeside Junior High School

Attachment: LJH.FireAlarm.Replacement.BidTab.pdf

32. C-32 Construction Contract Award to Re-Roof Buildings 1, 2, 3 & 4 at Lake Asbury Elementary School

Attachment: LAE.BidTab.ReRoof.pdf

33. C-33 Pre-Qualification of Contractors

Attachment: Contractor List, 4,17,08.pdf

34. C-34 Authorize Appraisal, Survey, Environmental Study and Authorize Advertisement of the School Board's Intent to Accept Donation of 30 acres adjacent to Elementary School Y

35. C-35 Change Order #4 (Direct Purchasing) for Permanent Classroom Replacement at Charles E. Bennett Elementary (Phase II)

Attachment: CO 4 CEB Classrooms.pdf

36. C-36 Deductive Change Order #5 for Permanent Classroom Replacement at Charles E. Bennett Elementary School (Phase II)

Attachment: CO 5 CEB Classrooms.pdf

37. C-37 Clay Electric Cooperative, Inc. Right-Of-Way Easement for Shadowlawn Elementary School

Attachment: CCUA ROW Easement.pdf

38. C-38 Change Order #4 (Direct Purchasing) for OakLeaf Village Elementary School

Attachment: CO 4 OVE.pdf

39. C-39 Change Order #5 (Direct Purchasing) for Shadowlawn Elementary School

Attachment: CO 5 SLE.pdf

40. C-40 (Graham) Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for District Ancillary Facility

41. Adoption of all remaining Consent Items

Motions:
Approve the Consent Items as presented, with the exception of C-6 which was moved to Discussion, and C-40 which was withdrawn.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

42. Recognize Clay County Pepsi Scholars

Deputy Superintendent

43. Advertise Amendments to CCSB Policy 6GX-10-1.02 Organization of the District School System, E.7. Minutes

Attachment: CCSB Policy 1.02 Organization of District School System.pdf

Motions:
Approve for advertising.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

44. Advertise Amendments to CCSB Policy 6GX-10-2.18 Retirement & Resignation

Attachment: CCSB Policy 2.18 Retirement and Resignations.pdf
Minutes: Motion by Mrs. Vallencourt, seconded by Mr. Van Zant, to approve the amendments for advertisement.  Following discussion, the motion and second were withdrawn.

Motions:
Postpone the item, for further revision, to the May 15, 2008 school board meeting.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

45. Extend Advertisement of Amendments to CCSB Policy 6GX-10-4.62 Selection of Names for Career Academies, Apprentice Programs & Career Education

Attachment: CCSB Policy 4.62 Selection of Names for Career Academies.pdf

Motions:
Approve for advertising.	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

46. Extend Advertisement to Adopt CCSB Policy 6GX-10-7.04 Records & E-Mail Retention & Disposal

Attachment: CCSB Policy 7.04 Records & E-Mail Retention & Disposal.pdf

Motions:
Approve for advertising.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

47. C-6 (Bolla) Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2008-2009.

Motions:
Approve the Bargaining Team Members for 2008-2009 as presented.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

48. Division of Human Resources - Special Actions

Attachment: Impose Leave - April 17, 2008.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Support Services

49. Consider Plantation Oaks Elementary as the School Name for Elementary School "Z" (OakLeaf West Area)

Motions:
Approve Plantation Oaks Elementary as the School Name for Elementary School "Z" (OakLeaf West Area).	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

50. Receive for Discussion Updated Educational Impact Fee Technical Report

Attachment: EducationalImpactFeeTechnicalReportApril172008.pdf
Minutes: Fees must be based on recent and localized data, and any revised or new fee amount cannot be implemented until 90 days after Governmental approval.  The updated report was presented and discussed.  Mr. Bickner was asked to develop a Resolution to the Board of County Commissioners to be brought back to the School Board at the May meeting, using the 5-year credit period and based on FDOE cost factors, leaving the impact fee amounts blank. 

51. Discuss School Concurrency in Clay County

Minutes: 

Comments have been received from the DCA, and Jim Connell, Director of Facility Planning & Construction, briefly summarized the eight objections.  At this point, it is obvious concurrency will not be in placed by May 2008.  The following is the new schedule:

May 13, 2008 -  Joint BCC/Planning & Zoning and School Board Workshop

May 15, 2008 - School Board Approves Interlocal Agreement

May 27, 2008 - BCC adoption of ILA, PSFE, CIE and ICE

 

52. High School "QQQ" Final Site Plans and Specifications

Motions:
Approve High School "QQQ" Final Site Plans and Specifications.	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

53. High School "QQQ" Guaranteed Maximum Price Bid Package 1 (Site Work)

Attachment: High School QQQ GMP Bid Package 1.pdf

Motions:
Approve High School "QQQ" Guaranteed Maximum Price Bid Package 1 (Site Work).	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

54. Speakers

Minutes: 

Chrissy Durban spoke regarding Coppergate Elementary School.

Ken Carter spoke on behalf of the Clay Educational Staff Professional Association regarding CESPA relations.

55. Budget Update

Minutes: 

Dr. George Copeland, Assistant Superintendent for Business Affairs, gave a brief update of the school district's finances.